KENTUCKY GOVERNMENT FINANCE OFFICERS ASSOCIATION BY-LAWS

ARTICLE I—NAME

The name of this association shall be Kentucky Government Finance Officers Association.

ARTICLE II—PURPOSE

The purpose of this association shall be to:

·         Promote the improvement of methods of government finance in Kentucky as developed and recommended by the Government Finance Officers Association of the United States and Canada (GFOA) the Governmental Accounting Standards Board, and other recognized authorities in the field of government finance administration which include the development of mutually understandable procedures of accounting, budgeting, and financial reporting;

·         Encourage the use of common terminology, classification, and principles in regard to those subjects;

·         Discuss and analyze financial problems arising under the laws of Kentucky;

·         Recruit and train qualified public officials and employees;

·         Achieve greater success in efficiency and service of government;

·         Develop closer relationships and understanding among those concerned with public finance in public jurisdictions of Kentucky;

·         Promote and encourage the adherence to high ethical conduct and standards for members as defined by the GFOA Code of Ethics; and

·         Communicate other objectives of mutual interest to public finance officers.

ARTICLE III—MEMBERSHIP

Active, full membership may be held in the Association by any person working in the Commonwealth of Kentucky who is eligible for GFOA active government membership. Full members may serve on the Executive Board and as Committee chairpersons.

Associate membership may be held by those not eligible for full membership, such as students, retirees, or those transitioning between jobs. Associate members shall not have voting privileges, but will be affiliated with the Association. An associate member who returns to employment and is eligible, shall return to full membership status.

ARTICLE IV—MEMBERSHIP DUES AND FISCAL YEAR

Annual membership dues shall be recommended annually by the Executive Board at the annual meeting and fixed by a majority vote of the membership in attendance. Dues shall be payable  on or before January 31 to correspond with the beginning of the association’s fiscal year (January 1 – December 31). Any membership may be suspended from the association for delinquency in payment of dues, after six months.

ARTICLE V—OFFICERS AND COMMITTEES

Section 1. OFFICERS. Officers of this association shall include: a President, a President-elect, a Treasurer, and Secretary. All officers shall be elected for a period of two years following adjournment of the annual meeting, except the Treasurer who may be elected for two subsequent terms, and/or until their successors have been duly qualified. The President-elect shall be elected every two years and shall automatically become President the term following his or her term as President-elect.

A vacancy in the office of President shall be filled by the President-elect for the unexpired term of the President. Vacancies in the offices of President-elect, Secretary, and Treasurer shall be filled by a majority vote of the Executive Board and the person selected shall serve during the remainder of the unexpired term of his or her predecessor. Duties of officers shall correspond generally to those duties that normally devolve upon such officers, unless such duties are specifically assigned by the Executive Board, as described below:

  • The President shall preside at all meetings of the association and shall have such other powers and duties as may be delegated to him or her by the Executive Board.
  • The President-elect shall perform the duties of the President during his or her absence.
  • The Secretary shall keep the minutes and records of all meetings and serve as historian of the Association and take care of all correspondence thereof as directed by the Executive Board.
  • The Treasurer shall distribute annual dues forms and any subsequent delinquency forms. The Treasurer shall ensure the dues form is available on the association’s website prior to January each year. The Treasurer shall keep an accurate accounting of all financial transaction of the association and shall submit at each meeting a full report of receipts and disbursements. The funds shall be kept in the name of the association. Checks shall be signed by the Treasurer upon approval by the President, or designee. The Treasurer shall be bonded.

Section 2. COMMITTEES. Committee chairpersons shall be appointed by the President. Committee members shall perform duties set forth in the bylaws and any others directed by the President, Executive Board, or majority of full membership. Committee members must be full members of the association in good standing. Committee members shall serve a two year term beginning after the annual meeting in September of odd numbered years. Committees are not authorized to create financial liabilities unless approved in nature and amount by the President and Executive Board. The committees of the KGFOA and the assigned duties shall be:

  • The Education/Training Committee is responsible for proposing training programs for association meetings and conferences.
  • The Membership Committee will work to recruit, retain, and provide outreach to members.

ARTICLE VI—EXECUTIVE BOARD

There shall be an Executive Board consisting of the elective officers, the immediate past president and the committee chairpersons. It shall be the duty of the Executive board to transact the business of the association including policy matters, the arrangement of meetings as to time, place and program; to study all matters referred to it by the members of the association; and to perform such other duties as may be deemed to pertain to the advancement, welfare and the best interest of the association and its members.

A quorum of the Executive Board shall consist of majority persons for the purpose of transacting business of the association.

ARTICLE VII—ELECTION OF OFFICERS AND EXECUTIVE BOARD

Section 1. NOMINATING COMMITTEE. The President shall appoint, every two years, a nominating committee consisting of three persons, all active members in good standing. This committee shall be formed at least 30 days prior to the annual meeting and will select not less than one name from the membership in good standing as a candidate for President-Elect, Secretary, and Treasurer. Additional nominations may be made from the floor at the annual meeting by any active member in good standing, provided prior approval has been given by the person being nominated. Associate members shall be ineligible to vote or to hold office.

Section 2. ELECTIONS. The manner of holding elections, including the various forms to be used, the methods of voting, the counting of ballots and the rules of procedures pertaining thereto, shall be prescribed by the Executive Board. A majority vote of the active, full members in attendance at the annual meeting shall determine the outcome of the election.

ARTICLE VIII—ANNUAL AND SPECIAL MEETINGS

The association shall hold one annual meeting in conjunction with the KLC Conference, typically in the fall,  including the business meeting for the purpose of electing officers. An appropriate notice shall be given to each active member at least 30 days prior to each annual meeting.

At least one additional regular meeting of the general membership will be held annually. The place and time shall be determined by the Executive Board. Appropriate notice of at least 30 days prior to the meeting shall be given to the active membership.

Special meetings may be held upon the call of the President at such times as in his or her judgment s/he deems it advisable for the general welfare of the association, provided, however, that written notice shall be given to active members at least ten (10) days in advance of such meeting. At special meetings only those matters specified in the call may be considered.

ARTICLE IX—AMENDMENT OF BY-LAWS

These by-laws may be amended at any regular meeting of the association by a two-thirds vote of the active members present, providing that written notice of the proposed amendment has been given to all active members at least thirty (30) days before the meeting.

In the absence of specific text in these articles as to the conduct of the affairs of the association, Robert’s Rules of Order (Revised) shall prevail, as may be applicable in the premises.


Copyright © 2016. Kentucky Government Finance Officers Association. Hopkinsville, KY 42240

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